Job description About the Company Specula is one of the most competent and qualified specialists in Architectural Aluminium, UPVC, Glass Works and Modular Kitchen and Modular interior works. We have years of experience in United Arab Emirates and Saudi Arabia. Over the course of its journey, SPECULA recognized that customer satisfaction is as important as its products & services and these satisfied customers is the back bone of our growth. From Exterior to Interior, Specula will be best option for your exterior & interior designing works. Job Description Vendor Sourcing & Relationship Management : Identify and engage with reliable suppliers for raw materials, hardware, accessories, and other required items Negotiate terms, pricing, and contracts with suppliers to ensure cost-effectiveness and quality. Develop and maintain long-term relationships with vendors and track their performance regularly. Purchase Orders & Requisitions : Process purchase orders (PO) based on material requisitions form from the production and project teams. ( check the re-order level of stocked materials daily and make orders if necessary ) Keep the purchase order hardcopy for cross-checking and follow-up. Ensure accurate and timely issuance of purchase orders to vendors. Track and follow up the purchase orders to ensure on-time delivery, resolving any issues related to delays or discrepancies. While receiving the materials, make sure they are in good condition and quantity as per the PO and invoice. Further, if notice any issues relating to any materials contact with the supplier and find an accurate solution. Cost Optimization : Analyse price trends and market conditions to identify areas for cost savings. Ensure the best value for the company by regularly benchmarking vendor pricing and sourcing alternatives when needed. Inventory Management: Inventory Control & Stock Monitoring : Monitor and manage stock levels for raw materials, hardware, aluminium profiles, uPVC profiles, and finished goods. Perform regular inventory counts (physical stock checks) and reconcile any differences with system records. Ensure materials are stocked at optimal levels to avoid both overstocking and stockouts. Ensure proper storage conditions for materials, particularly fragile or sensitive materials like glass etc. Material despatching & Billing : Receive material requests ( MR with date, project number & name, requester name & signature is mandatory )for items not in the computer list like glass, wooden panels, upholstery items etc. Create a Despatching bill (date, project number& name, requester name), print out two copies and issue one copy to the requester. (Highlight the despatched items in both bills) Make sure the materials are despatching in the "First in first out" (FIFO) system. inform the requester when the materials against-order billed goods are received. Refer to old sales bills while returning excess goods. Inventory Forecasting & Planning : Forecast material requirements based on production schedules and upcoming project demands. Plan inventory replenishment to meet production timelines, ensuring materials are available for both in-house manufacturing and on-site execution projects. Documentation & Reporting: Record Keeping & Documentation : Maintain accurate records of all purchases, deliveries, stock movements, and inventory levels. Ensure proper documentation for material receipts, issues, and returns in the inventory management system (ERP). Reporting : Generate reports on inventory status, purchase order status, stock consumption, and material shortages for senior management and project teams. Provide regular updates on procurement and inventory metrics, including lead times, costs, and stock availability. Quality Assurance & Compliance: Material Quality Checks : Coordinate with the quality control team / various directors to ensure that all materials procured meet the company’s quality standards. Handle defective or non-compliant materials by initiating return/replacement processes with suppliers. Compliance with Company Policies : Ensure all procurement and inventory activities adhere to the company's policies and guidelines. Comply with health, safety, and environmental regulations related to materials handling and storage. Education ● A bachelor's degree or diploma in a related field is preferred. Whatsapp CV : 9207903300 Experience Experience in purchasing or procurement. Prepare cost estimates and manage budgets Manage records of all orders, payments, and business stock Job Types: Full-time, Permanent Pay: ₹15,000.00 - ₹20,000.00 per month Benefits: Paid time off Schedule: Day shift Supplemental Pay: Performance bonus Yearly bonus Experience: Purchase or Billing : 2 year (Required) Work Location: In person Job Types: Full-time, Permanent Pay: ₹15,000.00 - ₹20,000.00 per month Benefits: Health insurance Schedule: Day shift Supplemental Pay: Performance bonus Education: Higher Secondary(12th Pass) (Required) Experience: total work: 2 years (Preferred) Job Type: Full-time Pay: ₹15,000.00 - ₹20,000.00 per month Benefits: Cell phone reimbursement Internet reimbursement Paid sick time Schedule: Day shift Supplemental Pay: Overtime pay Yearly bonus Work Location: In person
